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(Updated April 2016)

The NAWCC’s Publications Department works in accordance with the Association’s guiding core purpose of encouraging and stimulating an interest in the art and science of horology through member contributions.

The Department achieves this purpose through the following print and online publications: Watch & Clock Bulletin, the Association’s bimonthly peer-reviewed journal; Mart & Highlights, the journal’s bimonthly buy, sell, or trade supplement with Chapter news and events; and WatchNews, the online source for wristwatch information at watchnews.nawcc.org.

The Watch & Clock Bulletin presents horological research and information for collectors through articles and features written and reviewed by NAWCC members. Similarly some member-written articles and Chapter news and events appear in the Mart & Highlights. Content for WatchNews originates with NAWCC members, outside writers, and the website’s editor.

The editor of the Publications Department establishes and communicates guidelines for submissions to the online and print publications. These guidelines include the required format for submissions, description of the editing process, and ethical standards.

These guidelines serve to ensure the integrity of the author’s research and conformity to style standards that improve the readability and overall professional quality of the work. Abiding by these guidelines will enhance the credibility of the authors and their articles among their peers and the public.

Editor Therese Umerlik (This email address is being protected from spambots. You need JavaScript enabled to view it. ) is available to answer questions and shepherd member submissions through the editorial process for the Watch & Clock Bulletin, the Mart & Highlights, and WatchNews. Associate Editors Freda Conner (This email address is being protected from spambots. You need JavaScript enabled to view it. ) and Robin Schuldenfrei (This email address is being protected from spambots. You need JavaScript enabled to view it. ) provide additional backup with copyediting and layout, respectively. 


These guidelines with attached pdf documents can be downloaded with the free Adobe Acrobat Reader.

Types of submissions
     ·  Watch & Clock Bulletin
     · Mart & Highlights

Submission requirements and style standards
     ·  Articles
     · Photographs and illustrations
     · Tables
     ·  References and endnotes

Editorial process

Permissions and releases
     ·  Photographs and illustrations
     · Article reprints
     · Public domain
     ·  Interview release

Ethical standards

Wikipedia

WatchNews

If members cannot access these guidelines, please contact Editor Therese Umerlik at 717.684.8261, ext. 206, or This email address is being protected from spambots. You need JavaScript enabled to view it. and she will either email the documents or mail them directly via USPS.


Types of submissions
Member contributions about clocks, watches, and other horological topics are vital to sustaining the NAWCC’s online and print publications.

Watch & Clock Bulletin
The Watch & Clock Bulletin consists of articles and features, the latter of which run frequently, depending on the availability of submissions.

The Publications Department welcomes the following feature submissions:

·  Answer Box:Members may pose questions about a particular timepiece to a researcher. Photographs are required for the researcher to answer the query. Questions may be sent to Editor Therese Umerlik at This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it. .
· Auction News: Members may describe a previous auction or discuss the numerous items auctioned off and their histories. Submissions that promote upcoming auctions are not accepted. Photographs are strongly suggested. These submissions are not peer-reviewed.
·  Fantastic Finds and Related Tales: Members may share their discovery of a new and interesting timepiece. NAWCC member Fredric Friedberg currently accepts submissions with photographs at This email address is being protected from spambots. You need JavaScript enabled to view it. .Photographs are required. These submissions are not peer-reviewed.
·  Horologica: Members may review a fascinating or helpful horological book, article, website, or exhibit.Photographs are strongly suggested. These submissions are not peer-reviewed.
·  Profiles in Time: Members may interview a noteworthy, accomplished, or interesting NAWCC member. Photographs are required. These submissions are not peer-reviewed.
·  Research Activities and News: Members may share new information regarding clocks and watches. Submissions and questions may be directed to This email address is being protected from spambots. You need JavaScript enabled to view it. or members of the Research Committee.
·  The First One: Members may describe the first timepiece that generated their interest in collecting.Photographs are required. These submissions are not peer-reviewed.
· Vox Temporis: Members may present opinions and information about something published in the Watch & Clock Bulletin.

This list will be updated as features are added or removed. 

 

The Publications Department welcomes the following article and photo essay submissions:

·  Article: Members may submit articles between 500 and 5,000 words in length—excluding the references, endnotes, acknowledgment, and about the author. If the article exceeds 5,000 words, the author may need to either convert it into a series that runs in multiple issues or reduce its size. Authors should also submit photographs, illustrations, or tables as needed.In addition, authors may submit articles that have been published in other publications, such as websites, Chapter newsletters, magazines, and books. The Department has guidelines for these submissions under Permissions and Ethical standards below.

· Photo essays:Members may submit the following types of photo essays. The Department has guidelines for submitting photographs under Submission requirements and style standards below. 

· To share a technique, a member may write a summary of the technique—minimum of 300 words—and photographs of the different steps they took in the process. Photographs must be numbered sequentially and have concise captions that explain the step depicted. Essays that heavily promote products over technique will not be accepted. 

·  To share a collection, a member may write a summary of how and why they started their collection—minimum of 300 words—and photographs of key items. These photographs must have concise captions that identify and explain the item, including, but not limited to, the item’s noteworthy characteristics.

The editor may propose ideas to members for future issues and welcomes ideas from members. The above lists do not include all submissions, such as poems, but they do provide an overview of the selection in the Watch & Clock Bulletin.


Mart & Highlights
Although this supplement contains advertisements, it also includes NAWCC news and information, Chapter Highlights, and Cryptograms. Members who want to submit a Cryptogram with a solution or provide its solution from one in a current issue may contact Associate Editor Freda Conner (This email address is being protected from spambots. You need JavaScript enabled to view it. ). All Chapter Highlights should be sent to Ms. Conner at This email address is being protected from spambots. You need JavaScript enabled to view it. .

Submission requirements and style standards
The NAWCC’s Publications Department wants to ensure that the editorial process is efficient. To achieve this, authors must be advised on how to submit content with the assistance of the editor. The Department uses the Chicago Manual of Style’s 16th edition, American spelling in Merriam-Webster Unabridged, and existing house style as the basis for its style policies.

The author’s submission signifies to the editor that the research is completed. Authors will be required to sign the Article Submission Agreement form before the editorial process is initiated on their article. This form indicates that the author is committed to having their article published in the NAWCC publications in print and online if it passes the peer-review process. After the author has reviewed the final layout of the article, they will sign a Permission to Publish form. Both forms must be submitted before the article is published in the NAWCC online and print publications.


Article
Authors may send their submissions through email or by mail via USPS with the photographs, illustrations, and text on a CD. They may also share their information online through DropBox.com, Google Drive, or any cloud-supported website.

The preferred format for the text is MS Word.

Photographs and illustrations should be submitted separately from the text.

Each submission must have a short About the Author paragraph, where the author describes themselves and their horological interests.

Members who want to send non-electronic submissions should contact Editor Therese Umerlik.

 ·   Article submission checklist.

 

Photographs and illustrations
Note: Photographs and illustrations for the purpose of these guidelines are referred to as figures.

Authors can submit figures electronically or non-electronically. The Publications Department can scan figures.

Figures must be a minimum of 300 dpi at 100 percent for print publications. Authors should check their digital camera or scanner to ensure that the output is satisfactory. Online instructions and video tutorials are available.

The best format for figures is jpg.

The attached document provides additional information on captions, sourcing, identifying, and citing figures in the text as well as labeling in figures.

 ·   More on figures.

 

Tables

Authors who want to add tables to their submissions must provide the following information:

·  Title: Each table has a table number and a title at the top of the table. The table must also be cited in the text. 

·   Header: Each column and row should be identified with a brief and concise header.   

·  Source: The source information should be listed under the table. Authors should follow the reference list style described in the References and endnotes section below.

· Notes: Any notes specific to the table should be listed under the table and identified manually with a superscript letter—a, b, c, etc.—in the table where that note is pertinent. Superscript letters can be created using the “x2” button in Word.

These guidelines will ensure a consistent presentation of information that will be easy for members to follow and will guarantee that all relevant information is provided.

 ·  Example of a table.

 

References and endnotes

Authors may present their sources in the following three ways at the end of their articles:

·  References only list: This is a simple list of sources arranged alphabetically.
·  References and endnotes in one list: This replaces the reference only list. The author follows the endnote style for this approach. When referring to an endnote, the author inserts the superscript numbers—1, 2, 3, etc.—where it is relevant in the article and then cites the source in the endnotes.
·  References and endnotes as two lists: If a few sources are cited several times in the endnotes, a reference list may also be created. The reference list should be arranged alphabetically.

The key for selecting an approach depends on the author’s preference and comfort level. Regardless of the approach, the author must ensure that the information in the sources is accurate and thorough. For an example of sourcing in action, please peruse the end of the articles in the Watch & Clock Bulletin starting with the September/October 2015 issue.

· More on endnotes.
· Style for references and endnotes.

 

Editorial process

For the Watch & Clock Bulletin, the editorial process for submissions consists of the following stages:

· First stage: Upon receipt of a submission from the author, the editor sends the author the Article Submission Agreement. After the author signs and returns the document, the author copyedits the submission and gives it an initial review. Once this review is completed, the editor seeks a reviewer.

· Second stage: The reviewer examines the content of the submission and provides appropriate feedback, including suggested supplemental information and recommended changes. The editor reviews this feedback and communicates this information to the author, who makes needed revisions. The reviewer and the author remain anonymous, unless the reviewer informs the editor they want to reach out to the author and the author agrees.

· Third stage: The editor again reviews and copyedits the content. The submission is laid out as it will appear in the Watch & Clock Bulletin and returned to the author with a Permission to Publish Form. After the author signs the form, the submission is slotted to run in an upcoming issue where it eventually becomes a published article.

This process can take nine to 24 months and in some cases longer, depending on the quality of the writing, speed of the review, and availability of space in the Watch & Clock Bulletin.

On request, the author may receive three free copies of the issue where their submission was published. For additional copies, please contact the NAWCC Store at 717.684.8261, ext. 211.


Permissions and releases
As a matter of best practice, the Publications Department requires authors to obtain permission to use information that is not their own or that was published in online and print publications, including books, magazines, and journals. When permission is granted, the Watch & Clock Bulletin is protected from copyright violations and legal entanglements. Obtaining permissions also ensures the integrity and credibility of the submission. Those texts, photographs, and illustrations that do not require permission are listed under Public domain below.

Information on copyright and its laws can be found on the US Library of Congress website.

Photographs and illustrations
Note: Photographs and illustrations for the purpose of these guidelines are referred to as figures.

If an author wants to use figures that are owned by an individual, organization, business, or website, they must obtain permission from said individual or entity. Sometimes this process requires only an email or letter. The author should contact the editor with any questions.

In some cases the author may need to purchase the figure before it can be published in the Watch & Clock Bulletin. If payment is required, the author should contact the editor to discuss whether the figure is integral to the article and how much reimbursement the author should receive from the NAWCC.

Once permission has been obtained, the author must send that document to the editor, so the Publications Department has that information on record. The article will not be published until the editor has that documented permission in hand.

The form letter below can assist the author in seeking the needed permissions.

 · Permission request form letter.

 
Article reprints

If an author submits an article they had published in another print or online publication, they must inform the editor. Permission must be granted from the initial publication where the article appeared.

If an author submits a previously published article with new information to the Watch & Clock Bulletin, permission also must be granted to prevent copyright violations. More information on article reprints can be found under the Ethical standards section below.

Public domain
An author does not need to seek permission for material in the public domain. Examples of material in the public domain are:

· Works in which the copyright is expired
· US government works created entirely by federal government employees as part of their official duties
·  Certain works commissioned by the US government as works for hire
· Laws as well as court rulings and opinions

The author must provide the source for any material in the public domain.

· Duration of copyright
· Copyright and public domain in US


Interview release

An author who interviews an individual for a submission must obtain permission from that person. This release, or agreement, informs the interviewee that information provided by him or her will be included in the submission. The release also serves as a promise that the interviewee will not sue for invasion of privacy. The author must provide the completed release form below to the editor.

 · Interview release form

 

Ethical standards
To further advance the NAWCC’s horological mission, the Publications Department established a set of ethical guidelines for the editor, author, and reviewer, all of whom are engaged in the editorial process.

The impetus for these guidelines was not a crisis in ethical behavior, but rather from the Department’s conviction that creating and observing high ethical standards is critical to promoting the Association’s mission and ensuring the members’ continued enjoyment of and appreciation for timepieces and timekeeping.

 · Text redundancy, article reprints, and plagiarism.

 

Wikipedia
The NAWCC’s Publications Department discourages authors from using Wikipedia as a primary source and encourages them to use and cite the original source or the reliable and relevant source referred to in the Wikipedia entry.

Because Wikipedia is a collaborative effort of several authors, citing the original source may not be possible, but authors should make all attempts to do so. Wikipediaexplains its position on citing it as a source and offers its general disclaimer.

If authors have no other alternative but to use Wikipedia as a source, the attached pdf provides sourcing guidelines.

 · Sourcing style for Wikipedia.

 

WatchNews guidelines
The NAWCC’s Publications Department offers WatchNews, the Association’s exclusive website on wristwatches. The submission requirements for the Watch & Clock Bulletin as detailed above apply to the WatchNews website with a few minor exceptions. These exceptions are as follows:

· Articles: Authors should submit articles that are between 500 and 1,500 words in length. If the article exceeds 1,500 words, the author may need to convert it into a series or reduce its size.

· Photographs and illustrations: The size of these submissions should be a minimum of 72 dpi at 100 percent. Authors should check their digital camera to ensure that the output is satisfactory. Online instructions and video tutorials are available.

· Sourcing: Authors should provide the links to the online sources, so the editor can hyperlink to them in the article when it is ready for publication. Print sources should be submitted according to the References and endnotes section above.

 

 

 

 

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